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Sr. Associate/Manager – CTF Project Management

Job Description

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

At Lilly, we serve an extraordinary purpose. We make a difference for people around the globe by discovering, developing and delivering medicines that help them live longer, healthier, more active lives. Not only do we deliver breakthrough medications, but you also can count on us to develop creative solutions to support communities through philanthropy and volunteerism.

Eli Lilly Cork is made up of a talented diverse team of over 1,600 employees across 38 nationalities who deliver innovative solutions that add value across a variety of Business Service functions including Finance, Information Technology, Medical, Clinical Trials and more.

Eli Lilly Cork offers a premium workspace across our campus in Little Island, complete with flexible hybrid working options, healthcare, pension and life assurance benefits, subsidised canteen, onsite gym, travel subsidies and on-site parking. Inhouse People Development services, Educational Assistance, and our ‘Live Your BEST Life’ wellbeing initiatives are just some of the holistic benefits that enhance the career experience for our colleagues.

Eli Lilly Cork is committed to diversity, equity and inclusion (DEI). We cater for all dimensions ensuring inclusion of all ethnicities, nationalities, cultural backgrounds, generations, sexuality, visible and invisible disabilities and gender, with four pillars: EnAble, Age & Culture, LGBTQ+ and GIN-Gender Inclusion Network. EnAble, our pillar for people with disabilities and those that care for them, partners with the Access Lilly initiative to make our physical and digital environment accessible and inclusive for all. Together they are committed to promoting awareness to create a disability confident culture both at Eli Lilly Cork and beyond.

Clinical Trial Foundations as part of Clinical Design, Delivery & Analytics (CDDA) provides leadership in the strategy and development of contemporary clinical trial processes, technologies, information, and capabilities and in shaping external policy and guidance to speed the delivery of medicines to patients globally. The area is going through a strategic expansion currently and has multiple project management related roles across a number of areas and disciplines. Project Management will drive the application and integration of key project management processes and tools across teams and/or subsets of teams to deliver operational value with quality, on time, within budget, and within scope; ensure cross-functional needs are reflected in final project output, in alignment with the prevailing strategy for their assigned area, which could be Business Process Management, Vendor Management, Systems Management, Decentralised Trials, Systems Implementation and Emerging Technology Implementation; ensure quality and organizational excellence of the assigned team; support performance of cross-functional/corporate processes, alliance management, affiliate relationships and influence team culture; and effectively manage cross-functional communications, anticipate and resolve issues with the team and the enterprise in mind, ensure documentation of key team/asset information and decisions, and ensure project tracking systems and metrics are up to date. The role will be based in the Global Business Solutions (GBS) center in Cork. This role will collaborate closely with members of the CTF team, as well functional leaders and subject matter experts across CDDA, Quality, Learning & Development, IDS (Information & Digital Solutions), Finance, and/or Procurement.

Primary Responsibilities

Facilitate and support CTF Objectives through Project Management Tools and Processes

* Scope Management
* Ensure approved project scope is aligned with CTF objectives and/or relevant program (charter, resources, etc.).
* Ensure scope is proactively managed via collaboration with project sponsor(s).
* Ensure a change control process is in place to gain alignment with peers and leaders in managing modifications to plan timelines, deliverables, milestones, resourcing needs

* Schedule management
* Independently develop and oversee execution of the project plan and delivery of project milestones; ensure realistic timelines for deliverables.
* Hold team members accountable for achievement of key project deliverables in alignment with the agreed to project plan and in compliance with corporate and medical quality standards.

* Organizational Change management
* Develop and implement project communication plans to ensure alignment with strategy and goals.
* Facilitate development and delivery of project-specific training plans to support effective, timely implementation.
* Provide or drive immediate and accurate communication of key decisions/results that have team, asset and/or organizational impact to the appropriate stakeholders.
* Work with Senior Leadership, Legal, and Privacy to clear materials for external sharing or scientific disclosure to external collaboration partners; may include vendors, consortia, patient advocacy groups, and regulatory agencies.

* Cost management/Value development
* Drive development of a project valuation and/or budget that ensures alignment with CTF and cross-functional leadership.
* Understand the drivers in your valuation/budget and be able to communicate to various audiences.
* Optimize project value/budget for the project and develop further value or savings.
* Effectively utilize available data sources and forecasting processes and tools.

* Leadership
* Enable cross-functional results through people utilizing influence rather than direct or positional authority (influence without authority) and by reaching across boundaries
* Lead teams with judgment-based decisions
* Adapt quickly to change and assist others in aligning with the changes

* Project Management Tools/IT Management
* Provide quality and timely insights using project management tools (Project plans, MS Project reports, Jira boards, reports from project-specific systems, risk management tools, decision logs, meeting minutes, status updates, etc)
* Utilize appropriate tools and techniques to monitor and control the project (e.g. Metrics, dashboards, and scorecards)
* Maintain relevant Teams, SharePoint, and Yammer site(s) and ensure appropriate access for team members

* Risk Management
* Anticipate, monitor and prioritize risk with the team and communicate status of potential risk to sponsor(s) and line management as appropriate
* Suggest ways to avoid/mitigate risk and initiate contingency plans as needed.

Maintain and support CTF and CDDA Operational Excellence

* Partner and communicate effectively across CTF, the CDDA, and other functional areas to support regular operations and process improvement.
* Manage governance and documentation needs for assigned area.
* Ensure quality and operational excellence of teams, support performance of processes, and create and/or manage operational metrics.
* Anticipate and effectively resolve issues as they arise.
* In partnership with team members, collect needed data, complete analyses, and provide summaries for assigned area.
* Lead the creation, integration, and maintenance of process and business documentation for assigned area, including maintenance of team collaboration sites.
* Manage vendor financial requirements as needed, including requests, contracts, purchase orders, change orders, reports, invoicing, etc.

Application/Improvement of Processes (Shared Learning)

* The project manager plays a leadership role as a resource to the business with regard to sharing learning, process improvement, and identification of special/complex needs as they pertain to their primary responsibilities.
* Maintain a deep understanding of assigned area processes, workflows, responsibilities, and integration points across the end-to-end clinical development process.
* Seek opportunities to capture and share learning cross-functionally including office hours, town halls, etc.
* Identify and bring forth areas for continual process improvement to team and function; identify methods to decrease cycle times and cost.
* Participate in retrospective project/process review meetings (i.e., after action reviews) to identify issues and strengths and help capture learning.
* Provide feedback to line management to identify, share, and incorporate best practices into future iterations of processes, tools, training, or guidance. Implement learnings in future projects as appropriate.

People

* Reach agreement with supervisor on the alignment of the performance and development goals with the objectives of the department and corporate business priorities.
* Model the behaviors put forth in the “On Leadership” White Paper and the LRL Innovation Leadership Profile as well as Project Management White Papers.
* Contribute to the development of others by being an active source of coaching and feedback to coworkers.

Basic Requirements

* Pharm. D/Master's degree or four-year degree preferably in a health-related, scientific or engineering field
* Minimum of 3 years of work experience in the pharmaceutical industry, drug development, and/or project management

Other Information/Additional Preferences

* Excellent oral and written communication skills; able to communicate clearly and succinctly with team members and leadership.
* Strong problem-solving skills; able to anticipate and recognize problems, diagnose root causes and take corrective action to prevent recurrence within the team.
* Excellent self-management and organizational skills; able to manage workload, set personal and team priorities and adjust as needed.
* Strong interpersonal and teambuilding skills; able to develop effective teamwork between team members with diverse interpersonal styles; able to deliver effective coaching and feedback.
* Flexibility to adjust quickly and effectively to frequent change and altered priorities.
* Higher degrees or certifications (e.g. MS., MBA, Masters in Project Management or PMP, Six Sigma Black/Green belt).
* Applied knowledge of project management tools and processes (e.g. management of integration, scope, time, cost, quality, human resources, communications, risk, procurement, and stakeholders as defined by Project Management Body of Knowledge)
* Previous experience with or knowledge of drug development processes.
* Experience with application of critical chain project management principles.
* Previous experience with managing vendor and procurement processes.
* Previous experience with business management processes, quality systems, process management.
* Previous experience leading implementation of emerging technology, automation, system changes or upgrades.
* Proficiency with project management/finance systems and tools (e.g., Microsoft Word, Excel, Project, TEAMS, Sharepoint, SAP, Jira, etc.).
* Experience developing, managing and maintaining metrics, reports and data visualisations (e.g. PowerBI, Tableau, etc.).
* Proven ability to synthesize information from multiple sources, understand root causes, and make risk-based decisions.
* High learning agility.
* Strong business acumen.
* Limited travel, including international, up to 10%.

Eli Lilly and Company, Lilly USA, LLC and our wholly owned subsidiaries (collectively “Lilly”) are committed to help individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at Lilly, please email Lilly Human Resources ( Lilly_Recruiting_Compliance@lists.lilly.com ) for further assistance. Please note This email address is intended for use only to request an accommodation as part of the application process. Any other correspondence will not receive a response.

Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

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