Project Administrator – Pharma

Summary:

A Project Coordinator is required for a biopharmaceutical company in South Dublin. The incumbent will be responsible for providing administration and coordination support across full portfolio of projects.

Responsibilities:

* Provide support to project managers and end users to initiate and establish projects.
* Track projects through their full life cycle.
* Prepare regular portfolio status reports for cross functional review.
* Provide administrative and coordination support to Stakeholder meetings.
* Work with project managers to develop and maintain the high level Project schedules and identify clashes with other projects within the portfolio.
* Effectively communicate with everyone involved in project delivery.
* Support with any controlled project changes required, including scope and milestones.
* Execute prudent risk and issue management.
* Maintains Actions/Risk and Decision logs.
* Generates and owns the GMP change control.
* Leads Team meetings and cross functional collaboration.
* Works with resource managers from across the organisation to effectively obtain and allocate resources to complete projects on time.
* Always ensure compliance to cGMP.
* Ensure safety & compliance standards are maintained to the highest standards.
* Ensure financial compliance in line with Business & Financial guidance.
* Support a culture of personal responsibility within reporting structure.

Qualifications & Experience:

* Technical Degree or equivalent.
* Experience in a Life Science / Pharmaceutical / Biotechnology Environment.
* Preferred Experience in Project Engineering & Management, Aseptic Filling Line Operations, MES/EMBR, Validation, Greenfield / Brownfield start up.
* Experience in a project administration, coordination and management role in a pharmaceutical or biotech manufacturing facility.
* Be comfortable engaging with site SMEs and managers along with global functions.
* Be detail orientated with the ability to support the administration and coordination of a large project portfolio.
* MS Office, MS Project, MS PowerPoint and MS Visio, SharePoint, Smartsheet.
* Change Control & Document Management Systems.
* Ability to deliver a structured and routine PMO service.
* Ability to identify gaps/risks and escalate for resolution.
* Ability to develop reports and project management tools using existing software applications.