Applications / Integration Project Manager – Project Coral

Project Coral

Healthcare Project Manager

Applications / Integration Project Manager

Over the next 15 months, Beaumont Hospital is embarking on a healthcare transformation program (Project Coral) aimed at revolutionising healthcare delivery throughout the hospital. The program will begin with the replacement of the Laboratory, Emergency Department, Patient Administration and Order Communications systems and associated downstream systems.

We are currently seeking highly skilled and experienced Applications / Integration Project Manager to join our dynamic team. Your role as Project Manager will involve overseeing the seamless transition of 41 existing healthcare applications to our newly upgraded environment. Your responsibilities will encompass meticulous planning, coordination, and execution of this complex migration process. This transition will entail managing technical, process, and integration changes to ensure a smooth and efficient adoption of the new system.

Applications / Integration Project Manager Position Overview:

Post Title

Project Coral – Applications / Integration Project Manager (Gr VIII)

Post Status

Temporary Specified Purpose

Department

Project Coral

Location

Beaumont Hospital, Dublin 9, Ireland.

Reports to

Director of ICT

Salary

Appointment will be made on Grade VIII salary scale (€76,551 – €92,329) at a point in line with Government Pay Policy

Hours of Work

Full-Time 35 Hours per Week Onsite in Beaumont Hospital

Start Date

Immediate Start

Closing Date

08/04/2024

Collaborating closely with local and vendor implementation teams, you will lead a dedicated team responsible for supporting the technical aspects of the transition, including system integration, data migration, and technical configuration.

Responsibilities

Key Responsibilities:

Governance

* The successful candidate will set and ensure project governance and project controls are maintained and adhered to, throughout the project.
* The successful candidate will work as part of the Project Coral transformation team, lead the Technical & Applications / Integration Project Teams and also attend the Applications / Integration Steering Committee.

Project Planning and Execution:

* Develop project plans, timelines, and budgets in collaboration with stakeholders, ensuring alignment with hospital objectives.
* Co-ordinate the work effort across a number of different work streams including Design, Testing, Reporting, Data Migration, Integration, ICT and Implementation.
* Monitor project progress and implement proactive measures to mitigate potential delays.
* Ensure adherence to project scope and manage changes effectively by assessing impacts, proposing solutions, and obtaining necessary approvals.

Project Reporting

* Regularly communicate project updates to stakeholders, including team members, senior management, and external partners.
* Track expenditures, and ensure cost-effective resource allocation.
* Preparation of reports on the progress and status of the Project to the Project Sponsors as required and Technical & Applications / Integration Steering Committee.

Stakeholder Management:

* Collaborate with cross-functional teams, including, the HSE delivery teams, healthcare professionals, IT specialists, administrators, and external vendors, to achieve project objectives.
* Facilitate effective communication and collaboration among team members, ensuring clear understanding of roles, responsibilities, and expectations.
* Act as a liaison between different departments, facilitating coordination and knowledge-sharing to drive project success.

Project risk, issue and dependency management

* Identify impediments and issues facing delivery and ensure that appropriate mitigation actions are in place and are escalated to the Project Sponsors where required in a timely manner.
* Map and plan for the management of dependencies and liaise with other Project Managers to ensure that dependencies are effectively managed.

Technical and Infrastructure Management

* Develop plans, in conjunction with Data Quality Lead, for data quality and data clean-up during migration and subsequent phases
* Ensure compliance with GDPR & DPIA’s in relation to data sharing and migration
* Ensure, in conjunction with the ICT Stream Project Manager, all infrastructures, user connectivity; printing configuration etc. is in place to support the project.
* Monitoring of national policy and standards development or changes and updating the system configuration to reflect these changes in conjunction with the vendor.
* To liaise with the application vendors and in-house teams in relation to system development and performance for a tightly integrated set of solutions.
* Work closely with the other project teams support the flow of data supporting the business processes
* Ensure the appropriate post go live support structures and mechanisms are in place to support system users in the future.

Throughout the project the post holder will work closely with all Project Managers involved in Project Coral. Together they will form a team relationship to manage the project, and will be accountable in this regard to the overall Project Coral Executive Project Board.

Planning and Organisational Skills

* The ability to implement and manage change and business processes
* The ability to manage deadlines and effectively handle multiple tasks within a busy environment
* Evidence of strong project planning and organisational skills including an awareness of resource management.
* The ability to improve efficiency within the working environment and the ability to evolve and adapt to a rapid changing environment.
* The ability to take responsibility and be accountable for the delivery of agreed tasks within agreed timelines.

Team Working and Leadership Skills

* The ability to work with multi-disciplinary team members and stakeholders to facilitate high performance, developing and achieving clear and realistic objectives
* Be a self-starter with excellent communication skills and can take a group lead
* Be a team player, contributing, supporting and showing initiative
* The ability to lead the team by example, coaching and supporting individuals as required
* The ability to address performance issues as they arise
* Flexibility and willingness to adapt, positively contributing to the implementation of change

Evaluating Information, Problem Solving & Decision Making

* The ability to gather and analyse information from relevant sources and make effective decisions
* The ability to anticipate problems and recognise when to involve other parties
* The ability to make informed and timely decisions and stands by those decisions as required
* A capacity to develop new ideas and put forward solutions to address problems in a timely manner.

Communication and Interpersonal Skills

* Excellent communication and interpersonal skills with an ability to engage effectively with a wide range of stakeholders
* The ability to present information clearly, concisely and confidently when speaking and in writing, tailoring to meet the needs of the audience
* Evidence of developing operational procedures based on best practice and ensure these are reflected in the system
* The ability to build and maintain relationships with colleagues and other stakeholders to assist in performing the role
* Competence in the use of standard MS packages, i.e. Word, Excel, Outlook and Project Office

The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

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