Materials Co-ordinator (Switchgear Project Delivery)

Scope of Job: The creation, organisation and management of project documents, schedules and any other information required to provide accurate materials purchasing data to the procurement department.

Fundamentals of the Job

* Interpretation of design drawings and schedules to enable the correct selection and requisition of materials
* Production of project sized “bill of materials” schedules.
* Decision making where new products and services are concerned
* Reviewing current products and proposing innovation
* Working to a budget and ensuring best value to the business.
* Making sure products/services get delivered on time and meet the required standards.
* Monitoring of existing stock to ensure best value to the business
* Quick reaction to market changes
* Managing project size BOM from design drawings to project delivery.
* Managing and maintaining internal requisition/purchasing data tracking tool.
* Assist in developing internal requisition/purchasing data tracking tools.
* Develop good working relationship with all direct team members, and other department members within the business.
* Placing materials requisitions via phone, email and ERP system ensuring accurate information is provided, to meet delivery criteria.
* Generating and managing procedural documentation for materials movement.
* Attend and participation in relevant ERP meetings to provide and receive troubleshooting information
* Coordination with the stores and logistics teams to track deliveries and manage/mitigate delays.
* Maintain clear and accurate operational documentation for audit and control procedures, in addition to timely and accurate up to date materials tracking records and data.
* Assist in the preparation of O&M manuals
* Assist with the day-to-day coordination and management of relevant operational activities.
* Assist in the preparation of project programmes and progress reports.
* Ensure compliance with company standards and procedures. and highlight any shortcomings or poorly prepared documentation to senior management.
* Assist management in the preparation of operational performance and strategic plans and programmes.
* Identify problems or issues in existing processes and systems and assist in resolving them in quick and timely manner.
* Endeavour to ensure that all Health & Safety standards are adhered to.
* Proactively participate in the delivery of management reporting systems including Cost control, Progress reporting, Health & Safety, Quality, Environmental issues ensuring compliance to company standards.

The successful candidate will be able to demonstrate the below qualities:

* Excellent word processing and IT skills, including knowledge of a range of software packages MS Excel, Word & Outlook, and other relevant software tools.
* Good organisational skills
* Excellent time management
* Excellent communication skills
* Experience of procurement systems
* Works well under pressure
* Be able to prioritise multiple tasks
* Excellent people skills
* Strong negotiation skills
* Relationship building and management skills
* Understanding and knowledge of the industry
* Previous experience of procurement methodologies and best practices.
* Willingness and ambition to learn new skills
* Having good written and verbal communication abilities
* Be able to follow instructions
* Be polite and courteous
* Be able to work independently
* Team player, being able to work with more than one team
* Being flexible and proactive
* Good Attention to detail
* Ideally have 5 GCSE’s (or equivalent) including Maths, English, Science & 2 others.