Project Management Support Specialist

Serve as the primary point of contact between the internal stakeholders of our client ( a hospital) and the construction contractor.

Responsible for ensuring successful planning, execution, and completion of the project while aligning with our clients strategic goals. This role serves as a central point of communication between our client (a hospital) leadership, construction teams, architects, government regulators, and other stakeholders. To support Consultant Project Manager in ensuring that the new hospital building is delivered on time.

Key Skills
Project Liaison, Budget Management, Stakeholder Engagement, Documentation and Reporting, Change Management, Relocation Planning

Qualifications and Experience
Administration and management skills and experience, particularly in the healthcare and/or construction sectors. Experience in working as part of a committee, minute taking and processing documentation. Familiarity with Cost reporting and budgeting Strong communication (written and oral) and interpersonal skills. Familiarity with operation of healthcare facilities, relevant regulations, standards, and best practices. Expertise in change management

Responsibilities
Act as secretary to the Board Project Sub-committee and coordinate regular meetings including recording and distribution of minutes.Facilitate communication among all parties and groups involved on behalf of the Hospital, in particular clinical, medical and nursing departments, administration, operational and maintenance groups.Interface with the Hospital’s Consultant Project Managers. Coordinate regular progress meetings and updates with the Consultant Project Manager and other stakeholders. These meetings may be off site and may require travel to attend in person. Liaise with the Hospital’s Consultant Project Manager in relation to timelines, budgets, progress and other project matters. Monitor the Brief and ongoing developments to ensure that the project proposals align with the Hospital’s needs and work with the Hospital’s stakeholders to establish operational policies to inform the design. Liaise with the Hospital’s Consultant Project Manager and Hospital internal finance team to track project expenditures against the approved budget. Assist in reviewing and approving invoices submitted by the Hospital’s Consultants or Developer. Engage with internal and external stakeholders and user groups, including staff, consultants, and community members, to obtain feedback and relevant input regarding the new facilities and accommodation. Assist in managing stakeholder expectations and communication during the course of the project. 4.3. Co-ordinate with relevant stakeholders, hospital consultant project manager and contracting team the internal arrangement of all spaces to include fixed and loose furniture,