Project Administrator

About the Opportunity

Project Administrator / Site Administrator

Reporting to: Project Manager / Site Manager

Location: Dublin 15 initially, moving to Dublin 22

Employment Type: Full-time, Permanent

About Crown

Crown is Europe’s most trusted full building envelope contractor. We deliver complete envelope solutions for mission-critical projects across Ireland, the UK, and mainland Europe, supporting some of the world’s leading technology and infrastructure clients.

Role Summary

We are seeking a Site Administrator to join our team on a major mission-critical project. The role will start on a project in Dublin 15 and later transition to Dublin 22. This is a key support role within the site team, responsible for the coordination, control, and management of project documentation and administrative processes. The successful candidate will help maintain organisation and communication across the project, ensuring smooth day-to-day operations.

Responsibilities

• Manage and maintain all site documentation, including drawings, reports, registers, and correspondence
• Control document distribution and ensure accurate filing and version control
• Support the Project Manager and Site Management team with administrative tasks
• Maintain trackers, logs, and document control systems
• Coordinate meetings, prepare agendas, and record minutes
• Assist with procurement records, delivery dockets, and materials tracking
• Maintain Health & Safety documentation and ensure records are audit-ready
• Liaise with subcontractors, suppliers, and client representatives as required
• Provide general administrative support to ensure smooth site operations

About You

Previous experience in site administration or construction administration

Strong organisational and time management skills

Excellent attention to detail and ability to manage multiple tasks

Proficient in Microsoft Office, particularly Excel and Outlook

Experience with Procore or similar document management systems advantageous

Strong communication skills and professional approach

Comfortable working in a fast-paced site environment

Full, clean driving licence

Willing to work initially in Dublin 15 and later in Dublin 22

Benefits

• Competitive salary and benefits package
• Opportunity to work on high-profile mission-critical projects
• Supportive and collaborative team environment
• Ongoing training and career development opportunities

About Company

Crown is an equal opportunities employer and welcomes applications from all suitably qualified candidates.