Project Administrator

About the Opportunity

Project Administrator x 2

6 month

Hybrid

Dublin

200-250 per day

Start Date 13th of April

Job Description for Project Administrator (6 Month Contract)

The ideal candidate will have proven experience in providing administrative, data-handling, and coordination support within a fast-paced environment. The Project Administrator will work closely with the Programme Management Lead and project team members to collate user data, execute communication workflows, and ensure the smooth day-to-day administration of the project.

Objectives of this role

• Support the Programme Lead and project team in executing a phased public pilot, ensuring daily and weekly schedules are strictly maintained.
• Ensure the accurate and secure manual triage, batching, and segmentation of pilot registration data.
• Support the project's feedback process by systematically extracting, categorising, and reporting on inbound user queries and system feedback.
• Facilitate administrative support and separate communication pathways for specialised stakeholder cohorts.
• Maintain consistency of approach across the pilot by supporting the administration of schedules, tracking logs, and project documentation repositories.

Responsibilities

• Manage the manual extraction, triage, and sorting of pilot registrations using Microsoft Excel and CSV files.
• Execute phased communication workflows, including setting up and sending targeted emails and mail merges for user instructions and feedback surveys.
• Monitor inbound project feedback pipelines, categorising queries and collating actionable data into basic weekly reports for the project working group.
• Coordinate project meetings and workshops, ensuring agendas are set, notes are taken, and comprehensive actions are recorded and tracked.
• Serve as a reliable administrative point of contact for project team members and assist in coordinating communication with external stakeholders.
• Maintain project documentation, collaborative workspaces, and basic risk/issue logs during the project lifecycle.

Required skills and qualifications

• 1 to 3 years of administrative, PMO support, or data coordination experience.
• Strong proficiency in MS Office, specifically Microsoft Excel (must be comfortable managing CSV exports, sorting data, and executing mail merges).
• Excellent organisational skills with strong attention to detail, specifically regarding the secure and careful handling of basic Personal Identifiable Information (PII) like names and email addresses.
• Proven ability to work collaboratively with cross-functional project teams.
• Strong written and verbal communication skills, with a polite and professional email manner.
• Ability to work efficiently in a fast-paced, short-term project environment.

Preferred skills and qualifications

• Previous administrative experience within the public service or large organisations.
• Familiarity with basic project management, task tracking, or ticketing tools.