Senior Project Administrator

About the Opportunity

Senior Project Administrator

6 month Contract

400 per day

Objectives of the Role

• Act as a critical support anchor for the project, ensuring that project governance, documentation, and administrative processes run smoothly
• Support project efficiency, rigorous compliance, and effective stakeholder communication across all phases of delivery
• Collaborate closely with the teams on the planning and tracking of data migration activities
• Provide structured coordination and administrative support to ensure consistency in project processes, including scheduling across multiple internal delivery teams
• Maintain comprehensive risk, issue and decision logs and prepare high-quality materials for project governance and oversight meetings
• Facilitate clear and timely communication between all stakeholders, ensuring the effective flow of updates, documentation, and decisions
• Maintain programme momentum, particularly during key project phases, periods of annual leave, or high workload

Responsibilities

• Prepare internal project status reports and briefing materials, including the assimilation of inputs from the solution provider
• Maintain programme documentation, shared repositories, and governance records
• Coordinate project meetings and workshops involving the various dept, the solution provider, and wider external HR stakeholders, ensuring agendas, documentation packs, action logs are clear and accurate
• Support stakeholder‑management activities including documenting HR stakeholder mapping, preparing communications, updating engagement logs, and coordinating briefings for internal and external participants
• Assist with change‑management activities, including preparation of impact summaries, key messages, FAQs, training coordination (internal and external), and user‑readiness materials
• Track project activities, risks, issues, and dependencies, ensuring relevant resources are scheduled and available, and escalate matters requiring senior attention from the Depart
• Support the monitoring of contract deliverables, including tracking timelines, recording correspondence, and coordinating joint review checkpoints

Required Skills and Qualifications

• A minimum of three years' experience in project administration or PMO support, ideally within large or complex public‑service or health‑sector environments
• Strong organisational and documentation skills, with excellent attention to detail and a clear understanding of governance requirements
• Demonstrated experience supporting stakeholder engagement and change‑management activities, including communications, briefing coordination, and impact tracking
• Excellent written and verbal communication skills, with experience preparing structured documentation, meeting materials, and senior-level briefing notes
• Proven ability to work collaboratively and responsively with a project lead and multidisciplinary teams
• Proficiency in the use of project management and collaboration tools
• Experience working in Agile/Scrum environments, or supporting Agile delivery teams, is desirable