Project Administrator

The company is a large multinational engineering consultancy that undertakes works in the highway and public realm and transportation areas.
THE PROJECTThe Project involves the provision of technical advice and any other services to support the client’s requirements in connection with highway infrastructure operations and maintenance. The services provided include the following:i) Undertaking day to day contract management and performance monitoring activities, including periodic audits on existing tunnel systems and operations, as well as Motorway Traffic Control Centre (MTCC) operations and compliance by the O&M Contractor with existing contract requirements;ii) Development and management of detailed contract variations or task orders in respect of tunnel life cycle renewal and upgrade activities;iii) Administration and monitoring of PPP Contracts including checking of key documentation deliverables and the carrying out of periodic audits and checks on existing tunnel and motorway service area facility systems and operations;iv) Providing advice on matters relating to NEC3 Contract administration or any other contract that may be entered into in respect of a tunnel/service area;v) Providing advice on and monitoring compliance with Tunnel Safety Directive obligations across all tunnels on the national road network;vi) Providing project and programme management services in connection with the client’s schemes which impact the Project’s facilities and their operation; andvii) Additional ad hoc advice as may be required in relation to the services provisionTHE ROLEThe individual will work as a key part of a small core team drawing on specialist and experts from various disciplines as required. The individual would have experience in a project administration role, ideally in the highway, transportation or construction industries. They must be able to work effectively with limited direct supervision, have excellent written communication skills and have a good understanding of documentation management techniques. They will be working with Contractors, Clients and Internal Teams.PRINCIPAL DUTIESThe Project Administrator will report to and support the Commission Manager in delivering the services to the client(s).KEY RESPONSIBILITIESTo monitor, appraise, develop, and control the information output from the Commission Team including responsibility for all reports and briefing notes. To monitor, appraise and control the information received from the Operators. Duties include:• Control of critical documents via a shared drive;• Coordination and management of project controls/ documentation;• Submission and tracking of project documentation including Task Orders, Reports, Letters, etc.;• Following up with members of the team on internal and external deliverables and raising concerns on delays with the Commission Manager• Coordination and management of weekly timesheets;• General administration duties including, filing, reporting etc;• Attendances at project meetings, record actions and the preparation of meeting notes;• Drafting of reports and presentations for issue internally and externally;• Compiling dashboards and liaising with contributions to meet deadlines• To maintain a knowledge on the status of the project documentation at all times and be able to report internally;• Support the Commission Manager and ensure effective management of contracts including progress reporting;• Draft communications and correspondence to contractors;• To liaise with other teams and within the wider business and other key stakeholders;• Manage day to day administrative duties and ensuring procured for internal processes are in place and kept up to date;• Demonstrate continuous efforts to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.
CO-OPERATION AND COMMUNICATIONThe successful candidate will, in the course of the satisfactory performance of duties, be required to maintain good relations with the internal team and support groups, the client and the O & M Contractors.
QUALIFICATIONS AND EXPERIENCEThe successful candidate should meet the following minimum requirements:• A minimum level 6 qualification recognised by the National Framework of Qualifications/Quality or equivalent plus 5 years postgraduate experience in their area of expertise.
LANGUAGESFluent in written and spoken English.
KEY SKILLSThe individual must have / be• Full Driving License• Good team player;• Analytical, numerate and self-motivated;• Excellent written and verbal communication skills;• Ability to prioritise, to achieve deadlines and to work with minimal supervision;• Demonstrate initiative with managing workload;• Strong interpersonal skills;• Good experience and knowledge of project administration, ideally in a multidisciplinary environment; and• A good understanding of the Microsoft platform and applications particularly Project, Excel and Word.