Project Administrator

About the Opportunity

At IPS, you will apply your knowledge, skills, and passion to make a difference in the lives of people, solving complex challenges related to pharmaceutical, biotech, and animal health research and manufacturing facilities. We are looking for a Project Administrator to join our team out of our office in Cork, Ireland.

Responsibilities

• Answer incoming phone calls regarding contracts/invoices, taking messages, forwarding calls, and taking the steps to attempt to resolve the issue without interrupting a manager or department member.
• Maintain clear and consistent filing systems, both electronic and paper.
• Create and maintain databases, filing system, logs and reports necessary for the company or department to access quickly and efficiently.
• Sort and distributes incoming purchase orders, change orders, invoices, contracts.
• Write contracts and invoices, providing necessary backup documentation, accurately.
• Receive quotes from subcontractors and prepares contracts. Once project manager approves quote, follows work order flow process.
• Orders material, as necessary.
• Follow up with subcontractors regarding release of liens, invoicing, final billing.
• Update customer on status of project via telephone, email, postal mail.
• Track invoices from subcontractor.
• Follow up with subcontractor to ensure satisfaction.
• Supports Receptionist with phone calls and visitors.

About You

Minimum of 2-4 years of relevant experience in the industry.
Extensive contract experience in the construction industry.
Demonstrates proficiency in Microsoft Office, Word, Excel and Prolog and Timberline.
Able multitask efficiently, highly organised, with strong attention to detail.
Proven experience in writing, editing, communications.

Eligibility

All interviews are conducted either in person or virtually, with video required.

About Company

IPS, a Berkshire Hathaway company, is a global leader in technical consulting, architecture, engineering, procurement, construction management, commissioning, qualification, and validation services for technically complex facilities. Integration is how we think and work. It requires the ability to unite existing and emerging technologies into a process that reliably delivers products and accelerates speed to market. IPS applies design and delivery expertise, client-side experience, and supplier-side insight to every project. We infuse our curiosity, our passion, and our commitment to partnership in delivering solutions at any scale. We meet our clients where they are and get them to where they need to go. That’s only possible when we care as much as our clients do.

Benefits

• Process Architecture
• Process Design
• Engineering
• Construction
• Commissioning
• Qualification
• LEAN Project Delivery
• Strategic Master Planning
• Energy Conservation Management
• Project Controls
• Program/Project Management
• Operations/Logistics Strategy and Planning
• EPCMV
• Staffing Services

All qualified applicants will receive consideration for employment at IPS without regard to race, creed, color, religion, national origin, sex, age, disability, sexual orientation, gender identity or expression, genetic predisposition or carrier status, veteran, marital, or citizenship status, or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

Connect With Us!

If you do not meet the qualifications for this specific role, but would like to submit your resume for general consideration, please click here!