Project Manager

Overview:

The Audio Visual (AV) Project Manager is responsible for the planning, execution, and successful completion of AV projects. This role involves coordinating with clients, vendors, and internal teams to deliver high-quality AV solutions on time and within budget. The ideal candidate will possess strong project management skills, technical expertise in AV systems, and excellent communication abilities.

Key Responsibilities:

1. Project Planning and Initiation:

  - Develop comprehensive project plans outlining scope, timeline, resources, and budget.

  - Conduct site surveys and needs assessments to determine project requirements.

  - Define project goals, objectives, and deliverables in collaboration with stakeholders.

2. Project Execution:

  - Coordinate with design, engineering, and installation teams to ensure seamless project execution.

  - Manage project timelines, ensuring milestones are met and deliverables are completed on schedule.

  - Oversee AV systems' installation, configuration, and testing to ensure compliance with project specifications.

3. Client and Stakeholder Management:

  - Serve as clients' primary point of contact throughout the project lifecycle.

  - Conduct regular meetings with clients to provide project updates and address concerns.

  - Ensure client satisfaction by delivering high-quality AV solutions that meet or exceed expectations.

4. Resource Management:

  - Allocate and manage project resources, including personnel, equipment, and materials.

  - Coordinate with vendors and subcontractors to procure necessary equipment and services.

  - Monitor resource utilisation to optimise efficiency and control costs.

5. Budget and Financial Management:

  - Develop and manage project budgets, ensuring adherence to financial constraints.

  - Track project expenses and implement cost-control measures as needed.

  - Prepare and present financial reports to stakeholders, highlighting budget status and variances.

6. Risk Management and Problem-Solving:

  - Identify potential project risks and develop mitigation strategies.

  - Resolve issues and conflicts during the project to maintain project momentum.

  - Implement contingency plans to address unforeseen challenges.

7. Quality Assurance and Control:

  - Establish and enforce quality standards for all project deliverables.

  - Conduct thorough testing and validation of AV systems to ensure functionality and performance.

  - Perform final inspections and obtain client sign-off upon project completion.

8. Documentation and Reporting:

  - Maintain comprehensive project documentation, including plans, schedules, budgets, and reports.

  - Prepare detailed project status reports for internal and external stakeholders.

  - Document lessons learned and best practices for continuous improvement.

9. Post-Project Support:

  - Provide post-installation support and training to clients as needed.

  - Address any warranty or maintenance issues promptly and effectively.

  - Conduct project debriefs to evaluate performance and identify areas for improvement.

Qualifications:

- Bachelor's degree in Project Management, Engineering, Information Technology, or a related field.

- PMP (Project Management Professional) or equivalent certification is preferred.

- Minimum of 5 years of project management experience, focusing on AV or related technology projects.

- Strong technical knowledge of AV systems, including audio, video, control, and network integration.

- Excellent organisational and time-management skills, with the ability to manage multiple projects simultaneously.

- Superior communication and interpersonal skills, with the ability to build and maintain strong client relationships.

- Proficiency in project management software and tools.

- Ability to travel to project sites as required.

Working Conditions:

- This position may require occasional evening and weekend work to meet project deadlines.

- The role involves travel to client sites and project locations.

- Physical ability to handle AV equipment and conduct site inspections is required.