Project Coordinator

About the Opportunity

Part-time Project Co-ordinator 3 days a week in Limerick (3-6 years relevant experience required)

Responsibilities

• Programme Coordination & Delivery
  • Coordinate the end-to-end rollout of the AI Academy across all three sites
  • Work with multiple external vendors to plan and schedule learning offerings
  • Ensure all training sessions are appropriately resourced, scheduled, and executed
• Vendor & Stakeholder Management
  • Act as a key point of contact for external training providers and internal stakeholders
  • Collaborate with vendors to develop and execute class schedules and learning plans
  • Maintain strong communication channels to ensure alignment and timely delivery
• Communications & Campaign Management
  • Partner with vendors to design and execute internal advertising campaigns to promote programmes and maximise class attendance
  • Maintain clear and engaging communication with employees regarding offerings, schedules, and updates
• Participant Support
  • Serve as the primary contact for employee queries relating to the AI Academy
  • Manage learner registrations and attendance tracking
  • Support situations where participants cannot attend, including rescheduling or alternative arrangements
• Logistics & Operations
  • Oversee room bookings, set-up, and all associated logistics across sites
  • Ensure training environments are prepared and fully functional
  • Manage materials, equipment, and any on-site coordination required
• Funding & Administration
  • Support administration of training-related funding, ensuring compliance with internal processes
  • Maintain accurate records and documentation
• Events & Engagement
  • Plan and organise graduation ceremonies and related recognition events
  • Contribute to creating a positive and engaging learner experience
• Additional Support
  • Provide support to other site projects during periods of lower AI Academy activity

About You

Skills & Experience Required
Proven experience in a project coordination, programme management, or similar role Excellent organisational skills with strong attention to detail Strong communication and interpersonal skills, with the ability to engage a wide range of stakeholders Experience managing multiple vendors or external partners Ability to manage competing priorities and work independently Proficient in planning, scheduling, and logistics coordination Experience supporting learning/training programmes or events is highly desirable

Personal Attributes
Highly organised and proactive Flexible and adaptable to changing business needs Solutions-focused with strong problem-solving skills Professional, approachable, and customer-focused Strong team player with the ability to work across multiple sites and functions

Eligibility

This is a part-time role (3 days per week), with set working days agreed in advance. 6 month rolling contract.

Benefits

Not specified

About Company

Trading as TEKsystems. Allegis Group Limited. Level 1, The Chase, Carmanhall Road, Sandyford, Dublin 18, Ireland. No. 909257. TEKsystems is a company within the Allegis Group network of companies (collectively referred to as "Allegis Group"). Aerotek, Aston Carter, EASi, Talentis Solutions, TEKsystems, Stamford Consultants and The Stamford Group are Allegis Group brands. If you apply, your personal data will be processed as described in the Allegis Group Online Privacy Notice available at https://www.allegisgroup.com/en-gb/privacy-notices.

To access our Online Privacy Notice, which explains what information we may collect, use, share, and store about you, and describes your rights and choices about this, please go to https://www.allegisgroup.com/en-gb/privacy-notices.

We are part of a global network of companies and as a result, the personal data you provide will be shared within Allegis Group and transferred and processed outside the UK, Switzerland and European Economic Area subject to the protections described in the Allegis Group Online Privacy Notice. We store personal data in the UK, EEA, Switzerland and the USA. If you would like to exercise your privacy rights, please visit the "Contacting Us" section of our Online Privacy Notice at https://www.allegisgroup.com/en-gb/privacy-notices for details on how to contact us. To protect your privacy and security, we may take steps to verify your identity, such as a password and user ID if there is an account associated with your request, or identifying information such as your address or date of birth, before proceeding with your request. If you are resident in the UK, EEA or Switzerland, we will process any access request you make in accordance with our commitments under the UK Data Protection Act, EU-U.S. Privacy Shield or the Swiss-U.S. Privacy Shield.