Project Manager

Post Title:

Project Manager x 2

Post Status:

Permanent and Specified Purpose Contract (1 Permanent and 1 Temporary role available)

Department

Technical Services Department

Location:

Beaumont Hospital, Dublin 9

Reports to:

Head of Facilities Management and Campus Development (or designate)

Salary:

Appointment will be made on Grade VIII (€78,274- €94,407) at a point in line with Government pay policy.

Hours of work:

Full Time 35 hours per week

Closing Date:

12 Noon on 25/6/2024

Please note the hospital reserves the right to close the competition early should a substantial number of applications be received.

Position Summary:

The post holder will be responsible for the co-ordination and management of various capital and development projects, structural improvements, and refurbishment and upgrade developments within Beaumont Hospital. This will include providing advice and guidance to the Head and Deputy Head of Facilities Management and Campus Development (or designate) from an individual project basis as appropriate.

An integral part of the role will take the form of liaising with the Senior Executive, Medical Executive, Department Heads and all project related contract / consultant staff to effectively develop and manage projects site wide for the Hospital.

Qualifications / Experience

· Previous relevant technical project management experience in health care or large infrastructural developments is an essential requirement for the post. The successful applicant will also be required to have effective leadership and interpersonal skills and demonstrate achievements of managing complex multidimensional developments.

Responsibilities

To provide services as appropriate in the development and execution of the Breast Unit project (or others) and to plan and supervise the execution of the project by;

· To be responsible for project coordination, management and delivery of capital and refurbishment projects for the Hospital including the management of appropriate consultant teams, co-ordination of Hospital activities and contracted services.

· Promote value for money concepts in working with Hospital staff, and with design and construction teams, in planning for, and delivering on capital and refurbishment projects.

· Taking responsibility for the management, control and monitoring of specific projects and providing regular progress reports to Head of Facilities Management and Campus Development (or designate).

· Ensuring clear and firm project plans and timetables are in place by the use of an established project management system.

· Estimating, communicating and managing the impact of projects on services in the Hospital.

· Working through User groups and Project Sponsors to establish spatial and equipment needs, and costs.

· Ensuring that commissioning and handover of projects to the Hospital is completed according to the Hospital's policies and procedures.

· Monitoring constantly the quality of construction projects.

· Ensuring compliance with legislation and standards regarding procurement procedures, building regulations, Health & Safety requirements and infection control requirements for each project.

· Co-ordinating the procurement of all specific equipment as required for each project.

· Be responsible for capital cash flows and funds allocated for projects, including monitoring and liaison with the Finance Department.

· Managing the preparation of a comprehensive brief for the project in consultation with services and estates personnel and advisors

· Ensuring that the brief is known and understood, in appropriate detail, by all those who are likely to work in the new facility

· Manage the necessary and appropriate consultation processes, meetings and other activities necessary to satisfactory completion of the project

· Complying with all regulatory requirements including permission, licences, certificates and approvals

· Acting as senior administrative officer for the management of the project and helping to resolve quickly such issues as may be for resolution and agreement

· Defining requirements for design services, buildings and equipment

· Advising on the selection of Design Teams, other professional services and Contractors for Capital Projects, arranging and managing the procurement processes

· Arranging for preparation of specifications, drawing and contract documents for Capital Projects

· Obtaining approval to proposals as necessary in accordance with HSE protocols and regulations in a timely manner

· Developing proposals with selected design teams and contractors

· Developing action plans for the timely and efficient completion of contracts. Co-ordinating the tender and control stages of the project, having close liaison with the design team, site supervisory staff, etc. on the one hand and hospital personnel on the other

· Supervising staff and contractors in the implementation of agreed programmes

· Working with service management and nurse planners to ensure that the equipping/commissioning team is established in good time, is adequately briefed and trained, and is effectively supported in carrying out its work.

· Ensuring that the equipping/commissioning team is established in good time, is adequately briefed and trained, and is effectively supported in carrying out its work

· Managing and controlling agreed project timescales and budgets for planning, design, construction and equipping and budgets to agreed quality standards

· Anticipating difficulties and problems, especially those arising from phasing, variations, commissioning and vacating, and ensuring that where necessary these are either resolved directly or brought to the notice of the Head of Facilities Management and Campus Development (or designate), for decisions on avoidable claims for delays, extras etc

· Managing and controlling expenditure on each assigned project. This is to include presentations to senior management as required, of information and current estimates of total costs, running statements of financial commitment and forecasts of expenditure

· Checking design team fees accounts with regards to agreed fees and preparing same for certification by the Head of Facilities Management and Campus Development (or designate). He/she shall process payments to contractors and design team firms for payment in accordance with constraints set down in contract documents, forms of agreement and statutory provisions

· Advising line management on measures appropriate to enable the orderly phasing out of services in old facilities and the transfer to new facilities of staff and services.

· Assisting in the orderly phasing of developments by agreeing appropriate arrangements with line management and to keep line management and senior clinical staff informed of the plans as the developments proceed

· Ensure appropriate maintenance arrangements are put in place for new buildings

To draw up, or in appropriate circumstances, to arrange for the development of plans and contract arrangements for the implementation of approved capital / maintenance programmes by:

· Assisting in defining requirements for all equipment and buildings, especially in seeking ease of maintenance and operation

· Complying with all regulatory requirements including permission, licences, certificates and approvals

· Recommending awards of maintenance contracts to outside contractors where for economical or practical considerations such is considered desirable

· Developing proposals with selected contractors

· Obtaining departmental approval to proposals as necessary.

· Developing action plans for the timely and efficient completion of all contracts

· Supervising staff and contractors in the implementation of the agreed programme

· Managing and controlling the agreed budget

For more information please click on the link provided.